The University is implementing Business Continuity plans in response to the current situation regarding the Coronavirus. As part of that we are keen to ensure we continue to pay our suppliers invoices within existing contractual terms wherever possible.
With an increase in staff home working we aim to continue to deliver many of our business services remotely, which will result in converting previous paper-based processes in to processes that are fully electronic.
If we already receive invoices from your organisation through electronic means i.e. emailed PDF or via any other EDI method, then you can be reassured that payment will be processed as normal.
For those suppliers that send invoices via traditional paper-based format through the postal service then we would kindly request you submit all future invoices via electronic means in order to ensure there are no delays in payment.
In order to do this please carry out the following steps:
Format invoice into a PDF document
Please ensure this is 1 invoice per PDF document
Submit PDF invoice to the following email address: firstname.lastname@example.org
Please be advised that we are sending this to all known contacts within your organisation to ensure this message is communicated adequately, feel free to disseminate as required.
We appreciate your cooperation during these challenging times. If you have any queries related to this request, please email email@example.com